Users can adjust the bell time of a school, on a given day, by creating a school event from the Calendar screen.

Creating the School Event

  1. Navigate to Set-up > Calendar and select “School event” from the “Add Event” drop-down list.

 

 

        2. The “School Event Detail” pop out window will appear. From there specify the customer and specific date for which the start/end times need adjusted.

 

  1. Under the “Action” drop-down list select either the school start time, end time, or both, before inputting the value with which to adjust them by.  This value can be negative or positive.  To advance the time, such as for ‘Early outs’, a negative number is to be used, and for pushing out the time, such as for ‘Late starts’, a positive number is to be used. This value is always in minutes.

 

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  1. One can also toggle on “Make recurring” and choose to have the modified times continue on certain days of the week, for a given date-range.

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        3. Next select the given school, or schools, that need to have bell times adjust before clicking Add to move them into the table on the right labeled “Selected School:”

 

a. Note that schools with a line through them have already been assigned a time-shift event that conflicts with the date(s) of the currently selected one.

 

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        4. Lastly, press Save to finalize the school calendar event.

Application of the calendar event to Dispatch

  1. Updates to Dispatch based on adjustments to the bell time from the Calendar events will take place through the ‘generate’ process that runs overnight.
  2. The following rules are used when applying the changes to Dispatch:
    1. AM Runs:
      1. If school stop is at the beginning of the run, no updates to stop time will occur.
      2. If school is in the middle of the run, just the time of the school stop will update.
      3. If school is at the end of the run then all prior stop times in that run will be updated.
    2. PM Runs:
      1. If school stop is at the beginning of the run then all of the following stop times will be updated.
      2. If school is in the middle of the run, just the school stop time will update.
      3. If school is at the end of the run no updates to stop time will occur.
    3. There is no change to the stop times of any of the mid-day routes when school bell times are adjusted.

 

Viewing Adjusted Run Times after calendar event is applied

  1. Navigate to Operations > Dispatch.
  2. Under the Action column, for a route/task that includes the effected school as part of the run details, select the icon and choose Locate.
  3. The “Stop List” Pop-out window will be displayed and the updated school time, along with any stops on the same tier affected by its adjustment, will show with the newly modified times.
    1. In the example below the school calendar event set the arrival time to be “-15” for Naperville Central HS. As a result, both stops in that run had their scheduled arrival times moved to be 15 minutes earlier than normal (7:00 am and 7:50 am).

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        4. Note that for adjustments in school start time all AM stops prior to the school stop, within the effected run, will be updated as well. Similarly, for adjustments to end bell time, all stops following the school stop, in the given run, will be updated in the PM.